By invitation

Clinical notes and reports, with you in charge.

ellie, AI assistant drafts from your notes and documents. You check it against your sources, and nothing is final until you sign it.

From your notes to an issued report
  1. Add your notes

    Referral attached. Home visit today. Peter makes simple meals but won't use the stovetop when he's home alone, since a burn earlier this year.

  2. Draft with ellie, AI assistant

    Part C · functional performance

    Peter prepares simple meals and reports that he avoids the stovetop when home alone, following a burn earlier this year.

  3. Review and edit

    Did you see him cook, or did he tell you?

From your notes to an issued FCA report

Say it in any order. Each thing you tell ellie lands where it belongs, and you check every change.

  1. Add your notes

    Write or dictate your own notes, or attach a document.

  2. Draft with ellie

    ellie drafts into your report and asks for what is missing.

  3. Review and edit

    Check the draft and its sources. Edit it yourself or with ellie.

  4. Sign and issue

    Your name and declaration are recorded on the issued report. ellie never signs.

  5. Download your PDF

    Download the issued report, with your practice’s name. Amend later as a new issue.

Edit any part yourself.

Click a paragraph to rewrite it, or select words to ask about them.

Revisit earlier revisions

View saved revisions. Restore an earlier version while editing a draft.

On your own or in a team

A focused workspace for your own reports. A clear view of the workload when you lead a team.

Keep work moving when someone is away.

A lead moves an open FCA to another clinician when someone is away. The report records who handed it over and when.

Know what needs attention

See the workload
See open reports, those waiting to be signed or issued, and what is waiting on each person.
Read without taking over
Leads can read the practice’s reports. Each clinician stays responsible for their own writing.

Working on your own? Keep the focus on your clients and reports, without the team view.

In a team? Tell us about it when you request an invite. For now each new practice starts with one person; we’ll talk to you about colleagues when we get in touch.

Reports and notes

  • Functional capacity assessments (FCA)
  • Progress notes

Coming soon: plan review reports, assistive technology requests, letters and documents.

It keeps who said what, and never carries anything over from another client.

What it won’t do

  • Diagnose, or decide eligibility or funding.
  • Invent a score, date, risk or quantity.
  • Sign, issue or submit the report for you.

Functional capacity assessment

Peter Parker · open a part to see what goes in it

Assessment process and limitations

Referral purpose, dates, contributors, documents reviewed and tools used.

Home visit with Peter and his aunt. Referral read. No standardised assessment supplied.

Part A · participant background

Diagnoses as recorded, social background, supports and home environment.

Peter lives with his aunt, who prepares most evening meals. Diagnoses as recorded in the referral.

Part B · health and psychosocial context

Only the factors the evidence connects to function.

A burn earlier this year, which Peter links to avoiding the stovetop.

Part C · functional performance

Mobility, personal care, domestic and community tasks, with assistance and variability.

Peter prepares simple meals and reports avoiding the stovetop when home alone. Community access: not recorded.

Part D · assessment results

Results of the assessments you supply, with their limits.

Not recorded.

Part E · synthesis, goals and recommendations

Goals, functional impact, and numbered recommendations with rationale.

Peter’s goal, in his words: to cook a hot meal on his own. Each recommendation numbered, with its reason.

Gaps stay gaps.

If you didn’t record it, the report says “Not recorded”. It never fills a gap with a guess.

Your data

What happens to what you give it, today. The privacy notice has the detail.

  • Stored in Australia

    Clinical records live in our Australian database. Each practice’s information is kept apart, and encrypted on its way to and from TheraNotes and where it is stored.

  • Dictation

    Dictate your own notes in your own voice and ellie turns them into text. TheraNotes doesn’t keep the audio; the text stays only if you use it.

  • Attached documents

    Attach a client’s reports, letters and plans. ellie reads them for the document you are writing, and shows the source behind what it drafts from them.

  • Every change on record

    Every revision is kept, with the message it answered and the files it read. Sign-off and the issued document are on the same record, so there is always one history.

  • Practice access

    Clinicians see their own clients and their own work. Practice leads see the whole practice, and what each person can see is set by their role.

  • Not used to train models

    Nothing you enter is used to train AI models. Your clients’ information is used only to write and keep your practice’s documents, and is never sold or used for marketing.

TheraNotes is by invitation for now

Tell us about you and your practice.

  1. We review it. A person at TheraNotes reads every request and checks the ABN and your registration on the public registers.
  2. We get in touch. You hear from a person, by email.
  3. We invite practices gradually. An invitation email has a link to set up your practice.

Already have an account? Sign in. Read the privacy notice.

Step 1 of 2

You and your practice

If you work on your own, use your business name.

Do you work on your own or in a team?

You can leave this blank. Don’t include client names or clinical details.

Which reports and notes interest you?

Choose any, including those coming soon.

Available now

FCA reports are for occupational therapists. Progress notes are for occupational therapists and speech pathologists.

Coming soon

Questions

The privacy notice and terms have the full detail.

Who can get access?

TheraNotes is for registered therapists in Australia, by invitation for now. Request an invite and TheraNotes reviews each request by hand.

Which reports and notes does it write?

Functional capacity assessments (FCA) and progress notes. Plan review reports, assistive technology requests, and letters and documents are coming soon.

Who decides what goes in the report?

You do. ellie drafts with sources; you review each change, edit anything and make the clinical calls. You sign off and issue; ellie never signs.

Where is my data stored?

In Australia. Assessments are stored in Sydney with Supabase, and the app runs in Sydney on Vercel. ellie and dictation (OpenAI) may process what you send outside Australia.

What does it cost?

Nothing for now. We will give at least 30 days’ notice before that changes, and paying for TheraNotes needs your practice’s agreement to its price and billing terms.